Nine out of ten people are walking around with an internet-enabled smart phone, however most of them are only using it to connect with their friends and family through their favourite social media site or to play games or communicate with others via SMS and telephone calls.

Image by -
Image by –

As a device that has more computing power than the first spacecraft that went to the moon, your mobile device offers you many time saving opportunities, both for your professional and private life.

Being able to access. update and manage information any time and any where means that you can grab what was traditionally known as “down time” ie waiting in a queue, travelling in a bus/train, and/or eating alone …. and use this time to get something actioned or moving regardless of your location!!

Here are five great ways to do this:

1. Co-ordinating your time

One of the best ways to save time is to manage your time effectively.  The best way to manage your time effectively is to set yourself daily tasks and reminders.  The best way to do this is through an online calendar mobile phone app, and dropping your manual diary forever!

An online calendar app allows you to do all the things that a traditional diary/calendar would ie set meeting/appointment times and include special occasions, but now you can do this smarter by:

  • putting these things into your diary once and then setting them up to repeat time and time again without you having to do anything
  • sending electronic invites to others which contain meeting information so everyone attending an event has the right time, place and information in their diaries simply by clicking the ‘yes’ button to attend, and by
  • augmenting your brain by setting up notifications which ‘ping’ you when it is time to do something

2. Doing emails on the fly

Most email services offer the ability to access to your emails through a mobile app or directly through your mobile web browser. Coupled with storing your files in an online file storage facility like Dropbox or Google Drive, this means that you can attach and send files when needed.  No more having to wait until you get back to the office.

This ability means that you can quickly check any new activity or catch up on the latest news from your favourite e-newsletters/e-updates.  You can either have ‘ping’ notifications set up on your mobile phone when a new email arrives, or set it up so that you need to refresh your inbox on your mobile phone when you are ready to review it.

CC-BY image by Lars Plougmann -
CC-BY image by Lars Plougmann –

3. Managing and updating files

They say knowledge is power, so being able to access your files from your mobile phone means that you can have your important information at your finger tips so you can use it in meetings, during telephone conversations or whenever you need it, regardless of your location.

Word and spreadsheet files created in Google Drive can be readily accessed and updated through your mobile phone, including copying information from one document to another or to/from your email inbox or from a website.  You wouldn’t want to be doing this all of the time, but if you can quickly tweak a document via your mobile phone, it’s one less thing on your to-do list to worry about, and it often results in one more happy customer or colleague.

4. Recording notes and actions

Often your best ideas and new bits of knowledge come when you are away from your desk or workplace.  So having the ability to quickly record these thoughts and set yourself actions (and reminders of those actions) is possible by using the Evernote app.

This app can be used when there is no internet as the information stored on your mobile phone will synchronises itself when internet is available.  This means you can also access and add to your notes and actions through a web browser on your computer which will also update to your mobile phone in real time.

5. Developing and maintaining your professional network

There has never been a better time to build and grow your professional network through social media spaces such as LinkedIn, Facebook and Twitter.  Most people say they do not have the time to spend in these sites, but how can they not afford the time when this is where some of your next business leads are going to come from?

Using the Hootsuite app, you can build and interact with your online professional network across as many social media channels as suits you and your business.  One login allows you to manage all of your online profiles, both professional and personal.  The app will also notify you when people are interacting with you in these spaces, so you can respond in a timely manner.

But you can’t be connected all of the time – right?

In our connected world, it’s easy to be switched on all of the time so it is important to set yourself some guidelines about when you will work on your mobile phone to ensure you achieve a healthy work life balance.  What you need to remember is that just because your mobile phone has pinged, rung or beeped, it doesn’t mean that you need to answer or deal with it straight away.

Determine what is really important and at what time ie should you be doing business when you are with friends and family? Conscientiously set yourself limits of what needs to be done now and what can wait.  Likewise, when you are at work, manage your family and friends’ expectations about when they can contact you.


Email us now or call on 0400 732 270 to get started on saving time and working smarter through your mobile by utilising our  “Be Ahead of the Pack” E-business Professional Support Services.

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5 ways to save time by working smarter through your mobile phone
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